Shelter Data Grant Application Instructions
I. Eligibility
II. How to Apply
III. The Review Process
IV. Funded Project Requirements
V. Grant Distribution
Coalitions of animal groups operating in any county, region or state in the United States with a human population of 100,000 or greater are eligible to apply for these grants.
Any animal group can apply on behalf of its coalition. Applicants for Maddie's Fund® Starter Grants can be animal control agencies, traditional shelters, or adoption guarantee organizations.
Maddie's Fund Starter Grants must be applied for in order, starting with the Community Shelter Data Grant. Coalitions that receive a Community Shelter Data Grant are eligible to apply for a Business Plan for Saving Lives Grant. Coalitions that receive a Business Plan Grant are eligible to apply for a Strategic Plan for Building a No-Kill Community Grant.
Shelter statistics need to be collected from all groups participating in the coalition. At a minimum, the coalition must include all animal control agencies and all traditional shelters located in the target community. The coalition also needs to provide an opportunity for adoption guarantee organizations located in the target community to participate.
Animal groups located in Maddie's Fund-supported project areas are not eligible to apply for this grant.
Community Shelter Data Grant
Coalitions may apply for a starter grant for collecting and publishing shelter statistics from each participating group using the Animal Statistics Table and the shelter animal classifications of healthy, treatable, and unhealthy & untreatable described in the Asilomar Accords. A full explanation of the Asilomar Accords is available on the Maddie's Fund website.
Prerequisite: Interested applicants must submit a Pre-Grant Inquiry.
Grant Size: $10,000 - $40,000.
[For an explanation of how this grant will be awarded, please refer to section, V. Grant Distribution.]
To apply for a Community Shelter Data Grant, coalitions must first submit a Pre-Grant Inquiry in the form provided by Maddie's Fund. The Pre-Grant Inquiry provides a thumbnail sketch of the target community. It identifies the geographic area comprising the target community, lists the participating groups in the coalition, and reports basic shelter data community-wide for the most recent calendar year.
Interested applicants may submit the Pre-Grant Inquiry to Maddie's Fund by email (grants@maddiesfund.org) or mail (Maddie's Fund, 2223 Santa Clara Avenue Suite B, Alameda, California, 94501).
After the Pre-Grant Inquiry has been submitted and reviewed, Maddie's Fund will arrange a conference call with the coalition to tell them the size of the grant for which they are eligible to apply and to answer any questions. In determining the size of the grant, Maddie's Fund will take into consideration the size of the target community and the number of groups participating in the coalition.
If Maddie's Fund decides that the coalition has the elements necessary to apply for a Community Shelter Data Grant, they will be invited to submit a Community Shelter Data Grant Application.
As part of the Community Shelter Data Grant Application, each participating group will need to provide two years of shelter statistics using the Animal Statistics Table and the definitions of healthy, treatable, and unhealthy & untreatable described in the Asilomar Accords. Maddie's Fund understands that most groups are not currently applying the categories of shelter animals included in this application. However, we would ask each group to make their best assessments in applying these categories retroactively and explain in the comments section or in a separate attachment how their assessments were derived. Each group will also need to publish their shelter data on their website and in at least one major publication (annual report, newsletter, etc.).
Shelter Data Grant applications can be submitted year round. There is no deadline for submission. Applications should be sent to Maddie's Fund via e-mail (grants@maddiesfund.org) or snail mail (Maddie's Fund, 2223 Santa Clara Avenue, Suite B, Alameda, CA 94501).
Qualified applications will be submitted to the Maddie's Fund Board of Directors for their review and approval. All funding decisions are at the discretion of the Maddie's Fund Board of Directors. Funding decisions will be communicated to the coalitions by the Maddie's Fund staff.
IV. FUNDED PROJECT REQUIREMENTS
If your application is approved for funding, Maddie's Fund will prepare a grant contract for review and signature by the animal group that applied for the grant on behalf of your coalition. The contract includes a confirmation letter outlining the terms and conditions of the grant, an indemnity agreement, and a Maddie Recognition Plan.
Grantees will be expected to:
- honor the Maddie's Fund core values of honesty, integrity, and mutual respect;
- agree to maintain cordial, professional relations with colleagues and the public;
- carry on public debate and discussion without personal attacks or recriminations;
- submit to Maddie's Fund annual shelter statistics from each group participating in their coalition and community-wide for three years after the grant is awarded;
- publically report their individual and community shelter statistics for each year of the grant; and
- follow a special recognition plan, commensurate with the level of funding received, honoring Maddie, the Miniature Schnauzer, whose lifetime of unconditional love and devotion inspired the creation of Maddie's Fund.
Each participating group, regardless of its operational model or approach, is eligible to receive a portion of the starter grant funding.
The Community Shelter Data grant will be awarded in one installment upon approval of the grant application and after receipt of the signed grant contract.
The allocation of grant funds to each participating group will be based on a percentage of the total performance (adoptions and transfers). For the purpose of this calculation, transfers are double counted - the animal control agency or traditional shelter that transfers the animal (discounted by 50%) and the adoption guarantee group that receives the animal are credited.
For example, The Maddie's Fund Board of Directors awards a $40,000 Community Shelter Data Grant to Coalition A. They had submitted a completed Community Shelter Data Grant Application and individual shelter and community-wide statistics for Calendar Years 2006 and 2007 using our Asilomar Accords format. Moreover, they agreed to publicly report their individual and community-wide annual statistics for Calendar Year 2007 on their websites and in their major publications and agreed to submit and publicly report their statistics for 2008, 2009, and 2010.
The $40,000 grant will be allocated among the participating groups in Coalition A based on their 2007 shelter statistics. In 2007 the participating animal control agency (AC) performed 1,500 adoptions and transferred 600 animals to participating adoption guarantee organizations (AGO), the participating traditional shelter (TR) performed 1,000 adoptions and transferred 200 animals to participating adoption guarantee organizations, and the four participating adoption guarantee organizations (AGO) performed 2,000 adoptions and received 800 dogs and cats from the animal control agency and the traditional shelter.
Total Performance for this project is 5,700 adoptions and transfers community-wide.
Following the plan outlined above, the animal control shelter would receive $12,800 or 32% of the grant (1,800 divided by 5,700), the traditional shelter would receive $7,600 or 19% (1,100 divided by 5,700) and the adoption guarantee organizations would split $19,600 or 49% of the grant (2,800 divided by 5,700) according to the number of adoptions they performed plus the number of transfers they received from the animal control agency and the traditional shelter in 2007.
